Has your business outgrown its old offices? Expanding can be an exciting time, but it is also a stressful one. Not only do you need to move your business assets, but you also need to think about new equipment and furniture to fill the extra space. Here are a few tips for a more successful transition.
1. Figure Out What You Want to Keep
Though you may be moving into larger offices, this does not mean you need to bring everything with you. A move is the perfect time to get rid of things such as decommissioned equipment and old files. You can donate things you never use and that are just taking up space to reduce the number of things you will need to move.
Make sure you involve employees in these decisions, as employees may still use some things that appear to be depreciated.
2. Pay Attention to Your New Office Layout
Your new office layout is going to demand different furnishings and equipment. What was once an attractive desk may look too small in a larger space. Larger spaces may also demand cubicle dividers or other layout features in order to break up the area.
Your layout will tell you whether you need to replace certain items and whether you will need to purchase additional assets.
3. Keep Lines of Communication Open
Make sure you update your employees, customers, and vendors regarding your move. Not only should they know when the move will happen, but they should also know where to contact you and who to contact if they have any questions.
Encourage employees to bring up questions or concerns before the move happens. This will reduce the chances for unanticipated risks.
4. Create Teams to Organize the Move
Employees work better if they have specific tasks that they need to complete. Divide employees into teams and put individuals in charge of these teams so they feel empowered to take action. Getting employees to take care of their own areas and departments is often easier because otherwise things disappear or sustain damage.
Though a professional should move your office, have employees complete the packing. Employees will know exactly where everything is, and they will be able to throw out excess items as they go.
5. Consider Your New Equipment and Furniture
Will you ship your new equipment and furniture directly to your new offices? Or do you need to deliver the equipment to your old offices and then move it later on? Often, having your moving company take care of everything is easiest.
Your moving company can pick up and deliver your new equipment and furniture on the same day of your move so you do not need to move everything back and forth. You will be able to get your new furniture and equipment delivered right away, and you will be able to start working again as soon as possible.
6. Consult With Your Movers in Advance
Do not just schedule a move for your moving day. Consult with a moving company first. Your moving company can send over a professional to review your offices. They will then give you a game plan regarding your fragile items, equipment, and large furnishings.
Consulting with movers well in advance will also help with scheduling both for the moving company and for your business hours.
If properly planned and managed, upsizing your business does not have to be a chore. Using a professional moving company can help. We have the personnel, experience, and equipment to help your move be as stress-free as possible. Contact Helping Hands Moving to get a quote today.
